Exhibitor Info: Chester Zoo
Saturday 11 January, 2025
The Show
- Date: Monday 12th May 2025
- Open 5.30pm - 8pm
- Private Events & Deliveries, Chester Zoo Gatehouse & Events Entrance, 67 Caughall Rd, Upton, Chester, CH2 1LH
- Free entry!
Chester Zoo will host a wide selection of up to 40 wedding specialists, live music & entertainment, and a luxury catwalk show.
Show Timetable
BUILD UP
Monday 12th May AM (unloading only): 0830 – 1000hrs
Monday 12th May: 1700 – 1730hrs All stands
All exhibitors must be on site and set up by 1730hrs ready for opening.
OPEN PERIOD
Show Open: 5.30pm – 8pm
Catwalk show: 6.30pm
BREAKDOWN
Monday 12th May: 8pm – 9pm All stands
Access / Unloading
Exhibitors may drive into the zoo and unload directly outside The Square and The Oakfield between 8.30am – 10am on Monday 22nd April. After this time, exhibitors may only unload from the ‘Private Events & Deliveries’ entrance located on Caughall Road (please see below). This is around a 2-3 minute walk from the event location. We recommend bringing a trolley or extra pair of hands to help. Once unloaded, you must then move your vehicle to Cedar House car park and walk back. The ‘Private Events & Deliveries’ entrance is reserved for visitor parking only, and space is limited. You must let the organiser know if you wish to set up between 8.30am – 10am otherwise access will be forbidden. This is due to the Zoo’s security.
Power
Important: All electrical items that are plugged in must be PAT tested with a visible PAT testing certificate as requested by the Zoo.
If you would like access to power, please state this on the online booking form. If you need power to charge devices, we ask that you please ensure everything is fully charged prior to the event.
If you have requested access to power, please bring a long extension lead with you on the day.
Your Booking
A deposit payment of £75 is required on booking and must be paid within seven days. Without this, your space is not secured and may be given to another waiting exhibitor. The final balance of the stand space cost is payable no later than 28 days before the event date. We will be in touch with your invoice, and reminders are not issued.
The Organiser regrets that no booking fee payments can be refunded or transferred in any situation without exception.
Win a Stall
We want to give more back to our exhibitors, so we’re giving you the chance to win a stall across our 2025 events… I know! All suppliers that book a wedding show with us will automatically be entered. If you’ve booked more than one, you’ll gain multiple entries!
The winner will be picked based on best looking stall at every event – this will include good attention to detail, going above and beyond to give couples the best possible experience, offering something a little different and generally the prettiest stall.
Winners will also be selected by sharing that you’ll be attending the event (on your socials, website or wherever). The more you share the more entries you’ll get!
A new winner will be announced after each wedding show, and will have the opportunity to choose which event they would like to attend.
Stall Location
Your stall will be labelled with your business name on arrival and a member of the team will show you to your space. Your stall position will be decided by Bouquet & Bells, and we will base this on your stall requirements as outlined on the booking form.
Marketing
We put a lot of time and budget towards advertising of our wedding shows to ensure a strong footfall on the day. These promotions will run from when we announce the event, right up until the event day.
We really appreciate any additional support from exhibitors to help promote the wedding show. Some ways that you can help are as follows:
- Download and share your official exhibitor badge on Instagram & Facebook. Don’t forget to download the portrait version, suitable for sharing on stories.
- Go fancy and share an animated version of your exhibitor badge for your stories.
- Email your mail list of couples inviting them along to the event.
- Write a blog post announcing you’ll be attending. You’re welcome to take details from the official event page.
Remember to tag @bouquetandbells so we can share too!
Exhibitor Guide
In order to help you make the most out of exhibiting at a wedding fayre, we have created a guide with our top tips. You can download the document here.
FAQs
There are limited refreshments available on-site and the cafés & restaurants will be closed. However, the bar in The Square will be open if you’d like a drink.
A standard sized exhibitor space is made up of an 8ft x 4ft area and includes a 6ft trestle table, plain white table cloth and two chairs.
Yes, you may sell your own products at this event. Please remember that the main aim of this event is to secure future wedding bookings and to sell your services, but you may sell a small selection of items on the day.
No candles are to be lit at this event. Please use battery powered candles as an alternative.
Of course! We will have 100 goody bags on the day. Please bring your items along with you to the event and give them to a member of our team at the visitor registration point. As an exhibitor at the event, there is no additional fee for to include items in the goody bags. Please note that we can only accept items with a special offer/incentive attached, or a small gift/token such as sweets, sample of your product etc.
We will have around 20 VIP goody bags on the day. If you wish to include something a little extra special for those guests, please let us know.
Some shows require exhibitors to have public liability insurance. We recommend always obtaining public liability insurance when exhibiting at a wedding show.
No. Unfortunately, nothing can be hung from the walls at this event.
The £75 booking fee in non-refundable and non-transferable. However, if a cancellation is made between booking and 28 days before the event, any amounts paid after the booking fee will be refunded in full, or can be moved to another event. Any cancellations made within 28 days of the event will not receive a refund.
Our full T&Cs can be found here.
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